System Operating Procedure (SOP) for Biometric based Attendance System

System Operating Procedure (SOP) for Biometric based Attendance System

Need/ Requirement:-

Client is using Factech Attendance System for Attendance Shifts, Rules, MIS & Reports. Biomax Biometric Machines are used to capture IN/ OUT punch based on Face Id.

SOP:-

Below are the steps to be followed for registering the face IDs of contractual manpower of JAL-FMG in Biometric centralized system:

1. Manpower details to be added / imported in Factech System based on the contractor-wise manpower data already shared by JAL-FMG with Factech.
2. Factech System will automatically generate unique 10 digit alpha numeric EMP_CODE if not added while importing.
3. JAL-FMG will get/ export manpowerdetails with EMP_CODE from Factech Attendance Module in excel sheet.
4. JAL-FMG will register contractual manpower’s face in Biomax Centralized Attendance System with the EMP_CODE & Name as per the excel sheet in Step-3
5. Factech will verify/Sync Biomax In/ Out Logs with their system and validate the same after every 50 or 100 records. The attendance report IN/ OUT time should match with that of Biomax.

EMP_CODE details

• EMP_CODE DETAILS:-
  • EMP_CODE is alpha numeric field and must be unique.
  • EMP_CODE Length: 10 chars
  • 1-2 chars: Function/ Category, 3-5 chars: Contractor/ Agency, 6-10 chars: unique number
  • Proposed Function/Category codification is enclosed below:

  • Sr. No	Function/ Category	EMP_CODE(2 Chars for Function)
    1	Housekeeping	HK
    2	Security	SC
    3	Waste Management	WM
    4	Horticulture	HC
    5	Other	OT

     

    • Proposed Contractor/ Agency Codification is enclosed below:

    Sr. No	Agency Name	EMP_CODE(3 Chars for Agency)
    1	Masterguard Protective Services	MPS
    2	Adventure Securitas	ADS
    3	Panzer Division Security	PDS
    4	SS Security Services	SSS
    5	Jupiter Security	JPS
    6	SiS Security	SIS
    7	Pristine Utilities Pvt. Ltd.	PUP
    8	Sai Kirpa Facility Mang.	SKF
    9	BVG India Ltd.	BVG
    10	DEC Property Management	DEC
    11	UIGC Security Service	UIG

    RULES FOR RECORDING FULL/ FRACTIONAL ATTENDANCE:-

    If attendance is to be punched 3 times per Shift/ Day:

    Scenario	Ist Punch time window	2nd Punch time window	3rd Punch time window	Rule for recording “Paid Present (P)”
    #1	P	P	P	1.0 x P
    #2	P	A	P	0.50 x P
    #3	P	P	A	A
    #4	A	P	P	0.50 x P
    #5	A	A	P	A
    #6	A	A	A	A

    If attendance is to be punched 2 times per Shift/ Day:

    Scenario	Ist Punch time window	2nd Punch time window	Rule for recording “Paid Present (P)”
    #1	P	P	1.0 x P
    #2	P	A	A
    #3	A	P	A
    #4	A	A	A

    These rules are as initially proposed by us, but may require suitable modifications based on specificuser inputs.