PPM Grace Period Configuration – Separate Schedule Date and Due Date

Introduction

We are pleased to introduce the PPM Grace Period Configuration feature in FacTech CAFM.

With this enhancement, organizations can now configure a Grace Period for each PPM frequency, allowing the Scheduled Date and Due Date to be maintained separately.

This provides maintenance teams with additional flexibility to complete preventive maintenance within an approved time window while ensuring accurate compliance tracking and operational planning.

What is a PPM Grace Period?

A Grace Period is the additional number of days allowed after the scheduled date to complete a PPM without considering it overdue.

The system automatically calculates the Due Date based on the configured grace period.

Due Date Calculation

Due Date = Scheduled Date + Grace Period

For example:

• Scheduled Date: 1st August
• Grace Period: 7 Days
• Due Date: 8th August

This means the PPM can be completed anytime between the scheduled date and the due date.

Why Use a Grace Period?

Configuring a Grace Period helps organizations:

• Separate the Scheduled Date from the Due Date.
• Provide maintenance teams with additional flexibility.
• Reduce unnecessary overdue PPMs.
• Improve preventive maintenance compliance.
• Support site-specific operational requirements.
• Ensure better maintenance planning and execution.

How to Configure the PPM Grace Period

Step 1: Navigate to Settings

1. Login to the FacTech CAFM Portal.
2. Navigate to Asset & PPM.
3. From the left-side menu, click Setup.
4. Open the Settings page.

Step 2: Configure the Grace Period

Locate the PM Grace Period section.

Here, you can configure the grace period (in days) for each PPM frequency.

For example:

You can configure different grace periods based on your organization’s maintenance policy.

After entering the required values, click Save.

When Will the Changes Take Effect?

The configured Grace Period will be applied to newly generated PPM schedules after the settings are saved.

Existing PPM schedules will continue to follow their previously generated due dates.

Key Benefits

✅ Separate Scheduled Date and Due Date

✅ Flexible completion window for maintenance activities

✅ Better compliance management

✅ Reduced unnecessary overdue PPMs

✅ Improved maintenance planning

✅ Configurable for each PPM frequency

✅ Supports organization-specific maintenance policies

Frequently Asked Questions (FAQs)

Q1. What is a PPM Grace Period?

A Grace Period is the number of additional days allowed after the scheduled date to complete a PPM before it becomes overdue.

Q2. How is the Due Date calculated?

The system calculates the Due Date using the following formula:

Due Date = Scheduled Date + Grace Period

Q3. Can I configure different grace periods for different PPM frequencies?

Yes. You can define separate grace periods for Monthly, Quarterly, Half-Yearly, Yearly, and other available PPM frequencies.

Q4. Will this affect existing PPM schedules?

No. The updated Grace Period configuration is applied only to newly generated PPM schedules after the settings are saved.

Q5. Where can I configure the Grace Period?

Navigate to:

Asset & PPM → Setup → Settings → PM Grace Period

Q6. Is the Grace Period mandatory?

No. It is an optional configuration that can be customized according to your organization’s maintenance and compliance requirements.

Conclusion

The PPM Grace Period Configuration feature provides greater flexibility in preventive maintenance scheduling by separating the Scheduled Date from the Due Date. With configurable grace periods for different maintenance frequencies, organizations can improve operational efficiency, maintain compliance, and ensure maintenance activities are completed within an acceptable timeframe.