Does CMMS Track Parts Inventory? Fix Common Fails
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Every business, from making things to managing a fleet and keeping a building in good shape, will ultimately have equipment break down. It is not good to face downtime if equipment breaks down. So, we need a proper tracking part system to avoid that downtime. Tracking spare parts is an important part of improving inventory control, increasing operational uptime, and shortening maintenance delays. A lot of facility managers want to know if CMMS software really keeps track of parts inventory.
The answer is Yes, and it’s perhaps the most undervalued part of the platform.
In this blog, you will also learn how CMMS software helps teams estimate demand, cut down on waste, and run operations smoothly across many sites.
What Does CMMS Inventory Management Mean?
A Computerized Maintenance Management System (CMMS) can do more than just plan work orders. It acts as the main brain for your stockroom. CMMS software connects your parts directly to your assets, which is different from a standard accounting tool.
The system knows exactly which filters, belts, and motors are needed when a professional submits a work order for an HVAC unit. When the job is done, the software immediately takes those parts off of your digital shelf. It’s a loop of data that keeps your physical inventory in sync with your digital records.
Why Tracking Parts Inventory is Essential
Tracking spare parts inventory helps in better maintenance and repair of equipment. It includes:
- Inventory History
- Storage Location
- Vendor Details
- Forecast Demand
If organizations lack the CMMS system, they face stockouts that lead to emergency purchases and delays in the emergency repairs.
Common Challenges without CMMS Software
Inefficient Workflows
When your CMMS and inventory system are not connected with each other, it takes longer to find and assign parts by hand.
Unplanned Downtime
No visibility means you can’t make predictions. When maintenance staff find out about missing parts after a breakdown, it causes equipment to fail.
Visibility Problem
When operations take place in more than one warehouse, it can be hard to figure out which parts are available and where they are stored without real-time tracking tools.
Mistakes in the Inventory
Human involvement in manual logging systems leads to mistakes. What happened? The stock records don’t match the real inventory, which causes delays and confusion.
Also read: Advantages of AI Driven Condition Based Maintenance
How CMMS Inventory Integration Makes Things Work Better
When your CMMS software and your inventory are in sync, your whole maintenance plan changes.
Take Less Time to Repair
When parts are arranged, the Mean Time to Repair (MTTR) goes down a lot. Technicians spend less time “shopping” in the stockroom and more time working on the machine.
Lower Operational Costs
Your O&M budget stays healthy if you don’t rush shipping or stock up too much. You only buy what you need when you need it.
Better Preventive Maintenance
If you don’t have the filters to execute the checks in week 12, a 52-week maintenance calendar is worthless. The software checks your schedule and lets you know if you don’t have enough parts to do next month’s PMs.
Monitoring Inventory in Real Time
Real-time tracking of stock movements and amounts is made possible by IoT sensors in conjunction with barcode and RFID systems. No more speculating.
Tracking Mobile Spare Parts
Faster service delivery and greater operational transparency result from field staff’ ability to use barcode scanning to order components and check inventories from any device.
Also read: How Automated Maintenance Schedules Reduce Downtime by 30%+
Use Factech’s CMMS System to Keep Track of Parts Inventory
It’s time to start paying attention to your spare parts if you haven’t been. Companies that compete with each other can’t disregard spare parts inventory management anymore because of problems in the supply chain.
You can take care of maintenance from one place with spare parts inventory software. CMMS inventory management software can do the following for you:
- The technology automatically tells teams when stock levels drop below specified levels, which saves time and stops stockouts.
- The program creates reports that illustrate trends in how assets are used and how they break down.
- Teams can see all of their facilities from a single dashboard, which lets them keep track of different remote locations.
- The system keeps all of your suppliers’ contact information and purchase history in one place, making it easy to find.
- People keep track of everything by writing down barcodes, serial numbers, and other information.
- Standardised procedures assist workers in making fewer mistakes and make sure that the paperwork for part use is always the same.
- The technology produces digital audit trails that demonstrate proof of compliance and a record of use.
The Bottom Line
Smart spare parts inventory management needs good planning, a clear structure, and the right technology. You may save a lot of money and keep your business running well by moving to proactive maintenance, putting parts in a logical order, and following clear rules.
Factech’s CMMS software helps frontline workers keep better track of spare parts. This cuts down on the manual effort that slows down production in industries with a lot of equipment. You can stay ahead of the competition if your technicians can keep track of parts, see how they’re being utilised, and place reorders from their phones.
FAQs
Q: Does CMMS software truly keep track of parts inventory?
Yes, CMMS software is a central database that connects spare parts to specific assets and work orders. It automatically updates stock levels in real time when parts are utilised, so your digital records will always match your actual inventory.
Q: How can a CMMS keep equipment from going down?
The technology makes sure that important parts are reordered before they run out by sending out “low-stock” signals automatically. This stops maintenance from being delayed because parts are missing, so specialists can fix things right away when they break down.
Q: Can a CMMS help you budget and keep costs down?
Definitely! It keeps track of how quickly your inventory is moving and gives you reports on how often parts are used to help you avoid buying too many pricey things. This data-driven method helps keep your O&M budget in good shape by making sure you only buy the things you need.
Q: How do technicians utilize CMMS to keep track of inventories in the field?
Technicians can use their phones or tablets to scan barcodes or QR codes on parts to find out right away if they are in stock and where they are. They can report the use of parts on-site with this mobile access, which immediately tells the software to remove the item from the central inventory.
