{"id":7315,"date":"2023-10-18T08:36:25","date_gmt":"2023-10-18T03:06:25","guid":{"rendered":"https:\/\/factech.co.in\/blog\/?p=7315"},"modified":"2026-05-04T21:04:33","modified_gmt":"2026-05-04T15:34:33","slug":"facility-risk-management-coordinating-work-permits-ppm","status":"publish","type":"post","link":"https:\/\/factech.ai\/blog\/facility-risk-management-coordinating-work-permits-ppm\/","title":{"rendered":"Facility Risk Management: Coordinating Work Permits &#038; PPM"},"content":{"rendered":"<p><button class=\"responsivevoice-button\" type=\"button\" title=\"ResponsiveVoice Tap to Start\/Stop Speech\" data-rvtts-action=\"speak\" data-rvtts-text=\"A sound risk management system is the only necessary element of a successful enterprise. This holds even in facility management. As you would agree, occupant &amp; employee safety and equipment longevity are the prime concerns of a facility manager. But how to manage the plethora of risks that your building encounters every day? In this blog, we&#039;ll explore how work permits and PPM (Preventive Planned Maintenance) work together for facility risk management. Work permits are used to authorize personnel to carry out maintenance activities while PPM schedules focus on proactive building maintenance. Both of these are interrelated and used by facilities to mitigate risks. Let&#039;s understand how. What is Facility Risk Management? What potential risks can you face at your building? Thefts, cyberattacks, unauthorized access? Yes, these can be some of them. Apart from these, there might be some internal inefficiencies that could cost you a bomb. There can be potential hazards that stem from inadequate maintenance practices. Examples are equipment failures, costly downtimes, low productivity and safety threats due to worn-out equipment. This doesn&#039;t end here. What about the risk of leakages and spills of chemicals due to poor maintenance? Yes, that would be dreadful. However, with timely PPM schedules and work permits, we can mitigate many of them and enhance occupant safety. Facility risk management consists of risk identification, prioritization and mitigation. You can proactively mitigate the probabilities of security breaches, equipment failures, and safety threats. How come? Here comes the integration of work permits and PPM schedules for facility risk management. How Do Work Permits and PPM Work Together for Risk Management? 1. Work Permits for Facility Risk Management Work permits are authorizations designed to identify and control risks in hazardous areas of the facility. These allow your team to work on specific maintenance tasks in a controlled and safer way. A permit to work is instrumental in hazard assessment. First, a scrupulous risk assessment is done for each maintenance task, enumerating the safety concerns and possible measures. For instance, you can address the safety concerns prior to work commencement by listing equipment tagout, emergency protocols etc. Furthermore, work permits also require the personnel&#039;s qualifications to work on the task at hand. This ensures risks due to incompetence are minimized. 2. PPM Schedules for Facility Risk Management A Preventive Planned Maintenance (PPM) schedule is a proactive approach that identifies and mitigates the risks beforehand to dodge the bullets later. In other words, you can be religious about the maintenance routine of your building and equipment to keep major disruptions and downtimes aloof. PPM schedules encompass activities like inspections, maintenance, and work orders to strategically enhance operational efficiency. Let&#039;s have a look at the ways it manages risks at your facility a) Increase Asset Lifespan The first and foremost benefit of PPM is asset longevity. You can ensure optimal working conditions by regular site inspections and maintenance. This not only prevents early wear and tear but also helps lengthen equipment life. You can then save on expensive repair and replacement costs. b) Early Bird Dodges the Risk As the adage goes- &#039;an early bird catches the worm&#039;, this completely fits with PPM for risk management. Before the risks turn into operational disruptions, you better dissolve their likelihood. Read more here:\u00a0Improving Equipment Reliability with a Preventive Maintenance Plan c) Be Safety Compliant Next is becoming safety compliant. You&#039;ll have to adhere to the standard safety regulations in your industry. Using PPM schedules, you create a safe haven for everyone including the equipment. This helps abide by the safety laws and prevent any financial and legal risks. d) Use Data to Mitigate Facility Risk Finally, PPM allows you to collect data from assets and identify potential anomalies. You can then work towards fixing these anomalies before they burn a hole in your pocket. You can further optimize resource allocation and maintenance schedules using this data. Related Read What data or input is required to start Factech&#039;s different services? 3. Coordination of Work Permits and PPM Schedules In the previous few sections, we caught a quick glimpse of the functions of work permits and PPM. Work permits authorise the maintenance tasks and function as a control for safety hazards. On the other hand, PPM is a systematic approach to maintaining the facility religiously to prevent costly breakdowns later. As evident from our discussion, a work permit requires data from your PPM systems to enumerate the safety requirements, tasks etc. This helps align the maintenance period with the authorized work period of the personnel. You can ensure that preventive maintenance is carried out as per the work permit outline to prevent any accidents or equipment damage. You can effectively communicate the safety guidelines and precautions to the team through their permits. The Bottom Line Wrapping it up, work permits, PPM schedules and risk management work together to ensure facility safety. In this blog, we ran you through the basic functions and benefits of permits and PPM in risk assessment and mitigation. We also highlighted their interplay for a structured approach to prevent accidents or damages. Contact us for a free demo of how our expertise can help you achieve your business goals to the best.\" data-rvtts-voice=\"US English Female\"><svg class=\"rvtts-icon\" width=\"22\" height=\"22\" viewBox=\"0 0 22 22\" fill=\"currentColor\" aria-hidden=\"true\" focusable=\"false\"><path fill-rule=\"evenodd\" clip-rule=\"evenodd\" d=\"M11 0C4.92345 0 0 4.92345 0 11C0 13.2683 0.690345 15.3772 1.86621 17.1221L0.811724 21.0517L4.70345 20.0124C6.48621 21.2641 8.65586 22 11 22C17.0766 22 22 17.0766 22 11C22 4.92345 17.0766 0 11 0ZM3.99793 9.99862C3.99793 9.44483 4.44552 8.99724 4.99931 8.99724C5.5531 8.99724 6.00069 9.44483 6.00069 9.99862V12.0014C6.00069 12.5552 5.5531 13.0028 4.99931 13.0028C4.44552 13.0028 3.99793 12.5552 3.99793 12.0014V9.99862ZM8.99724 13.9966C8.99724 14.5503 8.54966 14.9979 7.99586 14.9979C7.44207 14.9979 6.99448 14.5503 6.99448 13.9966V7.99586C6.99448 7.44207 7.44207 6.99448 7.99586 6.99448C8.54966 6.99448 8.99724 7.44207 8.99724 7.99586V13.9966ZM12.0014 17.0007C12.0014 17.5545 11.5538 18.0021 11 18.0021C10.4462 18.0021 9.99862 17.5545 9.99862 17.0007V4.99931C9.99862 4.44552 10.4462 3.99793 11 3.99793C11.5538 3.99793 12.0014 4.44552 12.0014 4.99931V17.0007ZM14.9979 13.9966C14.9979 14.5503 14.5503 14.9979 13.9966 14.9979C13.4428 14.9979 12.9952 14.5503 12.9952 13.9966V7.99586C12.9952 7.44207 13.4428 6.99448 13.9966 6.99448C14.5503 6.99448 14.9979 7.44207 14.9979 7.99586V13.9966ZM18.0021 12.0014C18.0021 12.5552 17.5545 13.0028 17.0007 13.0028C16.4469 13.0028 15.9993 12.5552 15.9993 12.0014V9.99862C15.9993 9.44483 16.4469 8.99724 17.0007 8.99724C17.5545 8.99724 18.0021 9.44483 18.0021 9.99862V12.0014Z\"\/><\/svg><span class=\"responsivevoice-button__label\">Listen to this<\/span><\/button><\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 18px;\">A sound risk management system is the only necessary element of a successful enterprise. This holds even in facility management. As you would agree, occupant &amp; employee safety and equipment longevity are the prime concerns of a facility manager. But how to manage the plethora of risks that your building encounters every day? In this blog, we&#8217;ll explore how work permits and PPM (Preventive Planned Maintenance) work together for facility risk management.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 18px;\">Work permits are used to authorize personnel to carry out maintenance activities while <a href=\"https:\/\/factech.ai\/blog\/ufaq-tag\/update-ppm-calendar-schedule\/\">PPM schedules<\/a> focus on proactive building maintenance. Both of these are interrelated and used by facilities to mitigate risks. Let&#8217;s understand how.<\/span><\/p>\n<h2><strong>What is Facility Risk Management?<\/strong><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-size: 17px;\">What potential risks can you face at your building? Thefts, cyberattacks, unauthorized access? Yes, these can be some of them. Apart from these, there might be some internal inefficiencies that could cost you a bomb. There can be potential hazards that stem from inadequate maintenance practices. Examples are equipment failures, costly downtimes, low productivity and safety threats due to worn-out equipment.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-7319 size-medium\" src=\"https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221515.157-200x200.png\" alt=\"what is facility risk management? \" width=\"200\" height=\"200\" srcset=\"https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221515.157-200x200.png 200w, https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221515.157-512x512.png 512w, https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221515.157-120x120.png 120w, https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221515.157-768x768.png 768w, https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221515.157-850x850.png 850w, https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221515.157.png 1000w\" sizes=\"auto, (max-width: 200px) 100vw, 200px\" \/><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 17px;\">This doesn&#8217;t end here. What about the risk of leakages and spills of chemicals due to poor maintenance? Yes, that would be dreadful. However, with timely PPM schedules and work permits, we can mitigate many of them and enhance occupant safety.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 17px;\">Facility risk management consists of risk identification, prioritization and mitigation. You can proactively mitigate the probabilities of security breaches, equipment failures, and safety threats. How come? Here comes the integration of work permits and PPM schedules for facility risk management.<\/span><\/p>\n<h2><strong>How Do Work Permits and PPM Work Together for Risk Management?<\/strong><\/h2>\n<h3 style=\"text-align: justify;\"><strong>1. Work Permits for Facility Risk Management<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-size: 17px;\">Work permits are authorizations designed to identify and control risks in hazardous areas of the facility. These allow your team to work on specific maintenance tasks in a controlled and safer way. A permit to work is instrumental in hazard assessment. First, a scrupulous risk assessment is done for each maintenance task, enumerating the safety concerns and possible measures. For instance, you can address the safety concerns prior to work commencement by listing equipment tagout, emergency protocols etc. Furthermore, work permits also require the personnel&#8217;s qualifications to work on the task at hand. This ensures risks due to incompetence are minimized.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><strong>2. PPM Schedules for Facility Risk Management<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-size: 17px;\">A Preventive Planned Maintenance (PPM) schedule is a proactive approach that identifies and mitigates the risks beforehand to dodge the bullets later. In other words, you can be religious about the maintenance routine of your building and equipment to keep major disruptions and downtimes aloof. <a href=\"https:\/\/factech.ai\/blog\/ufaqs\/how-to-activate-and-deactivate-ppm-schedule\/\">PPM schedules<\/a> encompass activities like inspections, maintenance, and work orders to strategically enhance operational efficiency. Let&#8217;s have a look at the ways it manages risks at your facility<\/span><\/p>\n<h4 style=\"text-align: justify;\"><strong>a) Increase Asset Lifespan<\/strong><\/h4>\n<p style=\"text-align: justify;\"><span style=\"font-size: 17px;\">The first and foremost benefit of PPM is asset longevity. You can ensure optimal working conditions by regular site inspections and maintenance. This not only prevents early wear and tear but also helps lengthen equipment life. You can then save on expensive repair and replacement costs.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-7318 size-medium\" src=\"https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221215.498-200x200.png\" alt=\"Preventive Maintenance for Facility Risk Management \" width=\"200\" height=\"200\" srcset=\"https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221215.498-200x200.png 200w, https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221215.498-512x512.png 512w, https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221215.498-120x120.png 120w, https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221215.498-768x768.png 768w, https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221215.498-850x850.png 850w, https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221215.498.png 1000w\" sizes=\"auto, (max-width: 200px) 100vw, 200px\" \/><\/p>\n<h4 style=\"text-align: justify;\"><strong>b) Early Bird Dodges the Risk<\/strong><\/h4>\n<p style=\"text-align: justify;\"><span style=\"font-size: 17px;\">As the adage goes- &#8216;an early bird catches the worm&#8217;, this completely fits with PPM for risk management. Before the risks turn into operational disruptions, you better dissolve their likelihood.<\/span><\/p>\n<p><span style=\"font-size: 17px;\"><em><strong>Read more here:\u00a0<a href=\"https:\/\/factech.ai\/blog\/improving-equipment-reliability-with-a-preventive-maintenance-plan\/\">Improving Equipment Reliability with a Preventive Maintenance Plan<\/a><\/strong><\/em><\/span><\/p>\n<h4 style=\"text-align: justify;\"><strong>c) Be Safety Compliant<\/strong><\/h4>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-7317 size-medium\" src=\"https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221011.381-200x200.png\" alt=\"be safety compliant\" width=\"200\" height=\"200\" srcset=\"https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221011.381-200x200.png 200w, https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221011.381-512x512.png 512w, https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221011.381-120x120.png 120w, https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221011.381-768x768.png 768w, https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221011.381-850x850.png 850w, https:\/\/factech.ai\/blog\/wp-content\/uploads\/2023\/10\/Untitled-design-2023-10-16T221011.381.png 1000w\" sizes=\"auto, (max-width: 200px) 100vw, 200px\" \/><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-size: 17px;\">Next is becoming safety compliant. You&#8217;ll have to adhere to the standard safety regulations in your industry. Using PPM schedules, you create a safe haven for everyone including the equipment. This helps abide by the safety laws and prevent any financial and legal risks.<\/span><\/p>\n<h4><strong>d) Use Data to Mitigate Facility Risk<\/strong><\/h4>\n<p style=\"text-align: justify;\"><span style=\"font-size: 17px;\">Finally, PPM allows you to collect data from assets and identify potential anomalies. You can then work towards fixing these anomalies before they burn a hole in your pocket. You can further optimize resource allocation and maintenance schedules using this data.<\/span><\/p>\n<p><span style=\"font-size: 17px;\"><em><strong>Related Read <a href=\"https:\/\/factech.ai\/blog\/ufaqs\/what-data-or-input-is-required-to-start-factech-different-services\/\">What data or input is required to start Factech&#8217;s different services?<\/a><\/strong><\/em><\/span><\/p>\n<h3><strong>3. Coordination of Work Permits and PPM Schedules<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-size: 17px;\">In the previous few sections, we caught a quick glimpse of the functions of work permits and PPM. Work permits authorise the maintenance tasks and function as a control for safety hazards. On the other hand, PPM is a systematic approach to maintaining the facility religiously to prevent costly breakdowns later. As evident from our discussion, a work permit requires data from your PPM systems to enumerate the safety requirements, tasks etc. This helps align the maintenance period with the authorized work period of the personnel. You can ensure that <a href=\"https:\/\/factech.ai\/blog\/preventive-maintenance\/\">preventive maintenance<\/a> is carried out as per the work permit outline to prevent any accidents or equipment damage. You can effectively communicate the safety guidelines and precautions to the team through their permits.<\/span><\/p>\n<h2 style=\"text-align: justify;\"><strong>The Bottom Line<\/strong><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-size: 17px;\">Wrapping it up, work permits, PPM schedules and risk management work together to ensure facility safety. In this blog, we ran you through the basic functions and benefits of permits and PPM in risk assessment and mitigation. We also highlighted their interplay for a structured approach to prevent accidents or damages.<\/span><\/p>\n<h4><span style=\"font-size: 16px;\"><em><strong><a href=\"https:\/\/factech.ai\/contact?req=contact&amp;source=factech-blogs\" target=\"_blank\" rel=\"noopener\">Contact us<\/a> for a free demo of how our expertise can help you achieve your business goals to the best.<\/strong><\/em><\/span><\/h4>\n","protected":false},"excerpt":{"rendered":"<p>A sound risk management system is the only necessary element of a successful enterprise. This holds even in facility management. As you would agree, occupant &amp; employee safety and equipment longevity are the prime concerns of a facility manager. But how to manage the plethora of risks that your building encounters every day? In this<\/p>\n","protected":false},"author":20,"featured_media":7316,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1472,1020,2056,1911,35,110,980,113],"tags":[1479,2004,2946,2945,767,2947,2943,117,2944,2942,61,2948,196,2552,913,2941],"post_folder":[],"class_list":["post-7315","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-checklist","category-cmms","category-contactless-fm","category-digital-transformation","category-facility-management-software","category-iot","category-preventive-maintenance","category-security-management","tag-digitalfacility","tag-facilities-managementsoftwaresolutions","tag-authorized-work","tag-building-safety","tag-enhance-security-at-your-society","tag-facility-risk-assessment","tag-interplay-of-work-permits-and-ppm","tag-ppm","tag-preventive-planned-maintenance","tag-risk-management-at-facilities","tag-safety","tag-safety-of-your-facility","tag-security-management","tag-smart-building-maintenance","tag-what-is-ppm","tag-work-permits"],"aioseo_notices":[],"aioseo_head":"\n\t\t<!-- All in One SEO 4.9.10 - aioseo.com -->\n\t<meta name=\"description\" content=\"Listen to this A sound risk management system is the only necessary element of a successful enterprise. 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